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Beyond ³ÉÈËÍ·Ìõ

The Beyond ³ÉÈËÍ·Ìõ program sponsored by the Office of the Dean of Faculty supports course-related travel in the region surrounding ³ÉÈËÍ·Ìõ. The budget limit is normally $2500 per class. Preference will be given to travel that is integral to the course and listed on the syllabus. Support is available for local travel as well as to regional destinations. As these funds are limited, and almost all are awarded on a first-come, first-serve basis, we urge you to submit proposals before the start of each term.

A brief proposal should be sent to April Baptise, Associate Dean of the Faculty for Global and Local Initiatives (with a copy to Cassidy Rodman), and should include the following information:

1. The course number and title.
2. The nature of the trip, and how the trip supports the academic goals of the course.
3. Number of participants (student and faculty).
4. Location and desired date. If your dates are flexible and you are open to sharing transportation costs with another class, please feel free to mention that in the proposal. Please also be thoughtful when planning dates of travel to minimize disruption to other courses (see below).
5. An estimated budget, including transportation expenses (bus rental, daily ³ÉÈËÍ·Ìõ van rental [$50 per day], and estimated mileage for a ³ÉÈËÍ·Ìõ van); meals (a maximum of $20 per diem for each person); entrance fees; lodging (if overnight); tolls, tips, and other miscellaneous items.
6. Possible funding from departments or programs, including any endowed or discretionary departmental funds available to help defray these costs. (Please consult your department/program chair regarding the availability of such funds.)

Reminders:

• For Beyond ³ÉÈËÍ·Ìõ travel, please use chartered buses (contact info: Hale Transportation 315-853-8670 or Wade Tours 518-355-4500), public transportation, or ³ÉÈËÍ·Ìõ vans (see below for reservation instructions). Should you choose to use Hale Transportation, please create an order through Unimarket. Instructions can be found .
• Students should be discouraged from traveling by personal vehicle. Where such means of transportation is unavoidable, we require that each student sign and submit a risk management form before departure.
• To minimize disruption to academic schedules, we strongly urge faculty, whenever possible, to schedule trips on days when regularly scheduled classes do not meet (after 2:10 p.m. on Fridays and during weekends).
• For those who may be interested in learning more about and/or planning class trips that are tied to the upstate area please contact Julie Dudrick (jdudrick@colgate.edu) of the Upstate Institute.

Van Request Policy for Academic Departments

To request ³ÉÈËÍ·Ìõ vans, please contact Shelby King in the physics and astronomy department. To ensure that your request is confirmed before the start of classes, kindly email van requests to Shelby by Tuesday, Jan. 14, along with the following information:

Dept/Class
Faculty member
Faculty member extension or cell number for planning
Driver name
Driver or other cell number in the event of an emergency
Number of vans
Date(s)
Budget code
Destination
Anticipated number of passengers

Driver(s), if known — note that all drivers (faculty, staff, and students) must have prior authorization to operate any ³ÉÈËÍ·Ìõ-owned, leased, or rented vehicles. Authorization procedures can be found in ³ÉÈËÍ·Ìõ’s Driver Safety and Motor Vehicle Use Policy. Authorization must be renewed bi-annually. You may call the Environmental Health and Safety Office in advance of your reservation to confirm whether your authorization is current.

Shelby will work with facilities and academic departments to resolve any potential conflicts. Faculty will receive confirmation of van reservations by Tuesday, Jan. 21, from Shelby. After Jan. 21, van reservations and waiting lists will be coordinated by facilities using .

Dean of the College Meal Program

To encourage student-faculty-staff interaction, the Dean of the College has set aside money to support these casual opportunities with students. The objective is to bring faculty, administrators and students together in settings outside the classroom or office. Meal vouchers for the faculty member and up to two students at a time are available at the Office of the Dean of the College in 103 McGregory Hall. You may pick up printed vouchers or call 315-228-7425 to have vouchers mailed via campus mail. Present completed vouchers at Frank Dining Hall checkout with no additional paperwork required on the date of entry.

Faculty should contact Michele Carney in the Office of the Dean of the College with questions about this program.

Dean of the Faculty Refreshment Program

For many years, the Dean's Refreshment Program, sponsored by the Dean of the Faculty, has offered support for faculty who wish to share refreshments or a meal with their current classes outside the normal class meeting time. By enhancing and encouraging additional gatherings of the entire class, this program seeks to support extended student-faculty engagement. This program will continue this year, with an allowance of $150 per class.

The Dean of the Faculty will also entertain requests for supplementary funds for classes over 25. This program provides funding for entire classes only and does not cover alcoholic beverages.

Faculty should contact Cassidy Rodman in the Office of the Dean of the Faculty to access these funds.